Network Marketing Solution Suite for Insurance Agents, Multilevel Marketing Software Development, Network Marketing Software, MLM for Insurance Agents, MLM Software for Insurance Agent, Associate E-Commerce Solution, Multilevel Marketing Company India

This Network Marketing Solution Suite is a set of comprehensive customized solutions to integrate and automate Network Marketing Business for Corporate Insurance Agents. It features the following components: -

Back Office Automation

It’s a Multi-user “Server based Database” Office Automation Solution. The Solution automates and integrates Associate Management, Policies Management, Associate Commissions and Financial Accounts of the company. The module-wise features are as under: -

1. Associates Management

This module processes Associate Applications, Welcome Package viz. Welcome Letter, Associate Identity Cards etc., generates Down-line Genealogy and Network List, processes Sales Volume (PV or BV) earned, resolves Associate related enquiries viz. Incentives or Commissions earned and much more.

Associate Application Form

This form enables quick submission of Applicant Joining Information viz. Name, Father’s/Husband Name, Address, Phone Nos., Date of Birth, Anniversary Date, Nominee, Sponsor/Introducer Information, Placement of Business Centres, Policy Information, Detail of Insurance Office where Policy was submitted, Status of Insurance to generate a Unique General Sequence Number (GSN).

Specific Features

· Associate Status can be changed to Active or Inactive. Incentives of inactive associates are blocked automatically.
· The Application form also indicates when the application was accepted and processed by the Insurance company along with the Week or Payout cycle when the application was processed for Payout

Associate Downline Genealogy

This form enables a Graphical representation of Associate Downline/Genealogy. It presents all the Business Centers under an Associate along with the Contact Information and Placement. Further, Associate Genealogy is available as a Graphical Representation or Detailed List providing ID No (GSN), Name, Address, Introducer or Sponsor, Placement and Generation or Level information, Business Volume.

Specific Features

· Search Capability is available to locate a Business Centre in Genealogy
· Status of each Business Centre is Stamped as Unconfirmed (Joined but Not Qualified), Confirmed (Qualified but Payout Not Processed Yet) and Processed
· Both Graphical and Detailed Associate Genealogy is Printable to its any Generation

Associate Enquiry Manager

This is a specialized tool to generate customize Associate queries. It is designed for customized reporting viz. List of Associates in a Particular State or District, Associates recognized as Managers, Associates sponsored by an associate etc.

Specific Features

· Enquiries can be generated with in a Particular Period, between a Set of GSN, in a Particular City or State etc.
· The Results of these Enquiries can be generated in a Customized Format in a Specific Order viz. ascending or descending GSN, City-wise, State-wise etc
· The Results of these Enquiries can even be exported to MS Excel for further “what if analysis”.

Associate Correspondence

This tool generates Welcome Letter, Recognition Letter, Renewal Letter and Termination Letter to comprehend correspondence with Associates.

Specific Features

· Both Pre-Printed and Plain Stationary can be used for Printing Associate Correspondence.

Associate Identity Card

This function generates a graphical Associate ID Card.

Specific Features

· Both Pre-Printed and Plain Stationary can be used for Printing Associate Identity Cards

Associate Status

This function visualizes Associate Status viz. Active, Inactive, Resigned or Terminated, No. of Associates sponsored, Sales or Business Volume achieved (PV/BV).

2. Policy Management

This module defines the Insurance companies, their Policies and the Commission Receivables and corresponding payouts

Company Master

This feature facilitates definition of Insurance companies offering various Insurance products and Services

Agents Master

This feature facilitates definition of Agents

Insurance Offices Master

This feature facilitates definition of Insurance Offices viz. Location, Name of Company, State and Branch Code where associates can submit their Insurance policies for processing.

Commission Structure

This function elaborates on the commission offered by the Insurance Company against each Type of Policy based on Age and Number of Years. It also defines the Incentive Payable corresponding to each Type of Policy in conjunction to the Incentives offered by the business plan. This form defines the commission structure against the first premium along with successive renewals.

List of Packages

This provision enables definition of Packages offered by the company viz. Name of Package, Package Code, Category whether Front End or Back End, Type and the Table to be used.

3. Associate Commissions

This module generates Associate Commissions considering Customized Business Plan of a company, Application processed and corresponding commissions received. It automatically accounts for Tax Deduction at Source (T.D.S), Development Charges, Postage and Handling Charges etc to generate Payout Lists. It automatically generates and prints Associate Commission Cheques.

Commission Voucher

This feature defines the commissions received by the company towards various policies submitted by its associates and accepted by various Insurance companies.

Application Acceptance

The applications, which are accepted by the Insurance companies, are only considered while processing payouts. This feature helps in reconciliation of Insurance Policies towards which commissions have been received in a payout cycle with corresponding applications received by the company. Payout is released only for the applications which are accepted by the insurance companies and thereof commissions been released.

Payout Master

This feature defines the Payout Cycle (Period of Payout), Title of Payout, Minimum Incentive amount, Minimum amount to be paid, Credit date, Processing Charges, %age Viability Cut (if any)

Specific Features

· Rate of T.D.S, Processing Charges, and Development Charges etc may vary as per the laid norms of Federal/Union Government (TDS) or the policies of the company (Processing Charges etc). The Payout Master Form of this module allows customization of the Payout Cycle (the period between which the applications are to be processed or the calculations to be applied) apart from changing the deductions as required from time to time.

Calculations

Commissions are calculated as per customized Business Plan of the company weekly, bi-monthly or monthly as requisite. The function automatically generates Qualifications or Recognitions or Status of an Associate along with the commission details. It automates various deductions after commissions viz. T.D.S, Development Charges, Processing/Courier Expenses etc.

Specific Features

· Although, the system accepts the Applicant Joining Form after validating the Form properly but certain validations can’t be applied practically at that time. So, the Associate Commissions module automatically diagnoses Applications or before processing Payouts for errors such as Introducer or Sponsor Applications not submitted.
· It automatically carries forward Associates Incentives below Minimum Incentive Payable amount to the Next Payout Cycle.
· Provision to omit Associates from TDS deductions who have been granted Exemption from Tax Deduction at Source under 12 A

Associate Commission Statements

This function generates a Detailed or Summarized report of commissions or incentives earned by respective Associates from different sources of Marketing Plan of the company for an individual Associate. It outlines Commission earned from various sources, Tax deductions, other deductions and Net commission Payable. The Associate Commission Statement automatically consolidates Incentive earned from various Business Centres by an Associate in a Payout.

Specific Features

· Provides the cumulative incentive/commission earned along with Current Seniority or Recognition ascertained by the company
· Both Summarized or Detailed Commission Statements can be printed on Plain or Pre-Printed Stationary
· Bulk Printing feature is available with a provision to filter Associates earning above Minimum Incentive Payable amount.
· Search capability available to review Statement(s) in a particular Payout Cycle for a particular set of Associates.

Associate Cheque Printing

This module automates Bulk Associate Incentive Cheque Printing.

Specific Features

· Associate Cheque Printing provision generates commission cheques after each Payout Cycle towards the Incentive Amount Payable.
· A Counterfoil is automatically generated against the issued and printed cheques
· Selective Cheque Printing is also possible

Associate Payment List

The Associate Payment List reports Net Commission earned from various Business Centres by an Associate. It provides an Associate-wise Summary of Incentive or Commission earned from various sources of Business Plan along with the Cheque Number issued towards the Incentive earned. It also accounts for Deductions such as Tax Deduction at Source, Processing Charges, and Development Charges etc in the report.

Specific Features

· This Report consolidates Associate-wise commission/incentive earned by various Business Centres towards various sources of the Business Plan.
· It blocks the list of resigned or terminated associates from Associate Commissions lists.

Monthly T.D.S Submission Report

This report summarizes Associate-wise Commission amount and T.D.S deducted in a Month as per the provisions of Union/Federal Government.

Specific Features

· The Challan Information (Instrument No., Bank, Date etc.) will automatically get integrated with Financial Accounts to generate Quarterly and Annual Returns of T.D.S apart from automating Form 16-A

Rewards, Recognitions and Qualifications

This report summarizes Payout-wise District-wise status of Associates viz. Level/Grade achieved or qualified, Sales Volume/Business Volume earned.

Payout Summary

This report evaluates Sales Receipt, Commission Paid (from various sources of Business Plan) and Gross Savings.

Specific Features

· It summarizes Load per Sales in a Payout. It valuates Total Receipts from Commissions towards Sales, Income from other Sources such as Development Charges, Processing Charges etc and corresponding Total Payments from Commission or Incentives etc. Importantly, it also calculates Current Liability accumulated but not Released to in turn valuate Gross Load per Sales and Savings thereof.

4. Financial Accounts

Network Marketing Solution Suite follows Double Entry Post Transaction based accounting system. Most of the vouchers are automated from their origin itself. So, Financial Accounting module generates statutory statements automatically. Various Statutory Statements featured by this module are Account Statements, Cash Book, General Ledger, Cashbook cum Journal, Journal, Bank Reconciliation Statement, Trial Balance, Trading Account, Depreciation Charts, Profit and Loss account and Annexure-wise Balance Sheet.

Voucher Entry

This function enables quick entry Payment, Receipt and Journal Vouchers along with Associate Vouchers viz. Dr/Cr Vouchers.

Specific Features

· All the Cash Payment and Receipt Vouchers can be fed and saved together
· Powerful Search capability to locate a Voucher based on an Date, Account Name, Amount etc.
· Provision to Print Vouchers

Account Statement

This form reports Accounts Statement or Copy of an account of an account.

Specific Features

· There is a provision to review or edit contents of an individual Voucher shown in an Account Statement directly from the Account Statement form without exiting it.

Cash Book

This function enables both double column (Cash Book cum Journal) and single column Cash Books.

Specific Features

· Negative Opening or Closing Cash Balances are shown in special legends to attract the attention of the user.

Bank Book

Network Marketing Solution Suite maintains a Bank Book automatically against each bank account.

Journal

This function enables you to visualize Journal Entries separately with a provision of separate Journal Register.

General Ledger

This program facilitates provisions for Customer Ledger, Supplier Ledger, Sales Sub Ledger and Purchase Sub Ledger. It also generates an Index with Ledger.

Trial Balance

Trial Balance can be visualized as Alphabetic or Grouped. You can also produce trial balance with preferences: Only Opening or Closing Balance, Both Opening and Closing Balances, Filter accounts with Zero Balances etc.

Specific Features

· User can generate and review not only Account Statement of a selected account but also review and edit a selected Voucher from the generated Account Statement in turn updating the Account Statement and Trial Balance without closing Trial Balance

Bank Reconciliation

Reconciliation of Bank accounts is an important perspective foreseeing the volume of Bank Transactions. This facility helps in tracking Bank Transactions such as Cheques deposited but returned, Cheques issued but not cleared etc. The Financial Accounting Solution also generates a Bank Reconciliation Report.

Specific Features

· Withdrawals and Deposits can be reconciled separately
· Bank Accounts can be easily reconciled after sorting them on Date or Cheque No or Deposit or Party Name or Withdrawal or even their status viz. Reconciled or Not
· Search capability to locate an Instrument based on Instrument Number, Date, Amount, Name of Party etc is available for tracking transactions easily.

Expenditure Analysis

This report tabulates Revenue and Expenses Monthly and Yearly and indicates major and minor contributions.

Accounts Summary

This report summarizes opening, receipts, payments and closing daily balances of an account.

Quarterly and Annual E-T.D.S Return and Form 16A

The Financial Accounting Solution integrates the T.D.S deducted and T.D.S Deposited information to automate and generate Quarterly E-T.D.S Returns and in turn Annual E-T.D.S Returns as per the prescribed e-format. The Solution also generates Form 16-A and Form-26 certificates as per the prescribed format.

Specific Features

· The Solution is capable of generating both Paper and E-T.D.S Returns
· Quarterly and Annual Returns in addition to T.D.S Certificates at a click of mouse

Final Documents

This function is a suite of reports to present Final Documents of accounts viz. Trading account, Depreciation Charts, Profit and Loss account, Capital Account and Balance Sheet.

Other Features of Financial Accounts Module: -

· The Financial Accounting Module automatically imports Huge Volume of Incentive Cheques as Bank Payment Vouchers issued to the Associates.
· Similarly, Sales and Purchase Vouchers are also automatically generated
· All the Statutory Tax Filing Returns such as Quarterly and Annual VAT and TDS Returns are also generated automatically by the Financial Accounting Solution

5. Administration and Security

This module helps you to configure your preferences viz. Reporting, Printing etc., Setup User Rights and Privileges and facilitates Backup and Restore.

Database Synchronization

Back Office Automation Solution Database is synchronized with Associate E-Commerce Solution. The system synchronizes Associate applications submitted online with the Back Office Database and vice-versa.

User List

This form designates Rights and Privileges to the users. A user is recognized by a User Name and Password. The domain of a user is identified with the Rights and Privileges allotted to it by the administrator.

Backup & Restore

This provision enables quick Backup and Restore in compressed file format.

Associate E-Commerce Solution

This solution is a comprehensive online application designed to outfit the Sales Associates with the power they need to manage their business. It consists of a static website which showcases Company Profile, Directors or Promoters Profiles, Products and Services Offered (can be dynamic feature also), Marketing Plan or Business Plan of the Company, Contact Information etc and a Dynamic Website with an Associate Web Interface and an Administrator Web Interface.

The Associate Web Interface provides access to Associate’s Personal Web Page, Associate Online Application Form, Associate Genealogy, Business Volume accumulated, Associate Incentive Statement or Commission Report, Associate Message Outbox & Inbox and Associate Preferences.

The Administrator Web Interface provides access to those authorized as Administrators an access to update: Product Profiles; Service Centres Information; Meetings and Seminars Information; User Login and Password Information apart from Database administration.

1. Associates Web Interface

Associate Login

This provision enables a registered Associate to Sign In to the “Associates area” by supplying a valid Login and Password.

Associate Personalized Web page

After a successful login, an Associate is directed to a Personalized Web Page. This Webpage presents his Personal Profile, Personalized Message Inbox (Personalized Messages to associate from Company), Detail of Insurance Policy purchased and Corporate News & Updates apart from links to Associate Enquiries such as Personal Information (which includes Associate Information, Purchaser Information, Insurance Policy Information, Placement Detail and Referrer Detail), Genealogy Detail, Business Volume accumulated, Incentive Detail, Downline Information etc.

Associate Application Form

This provision enables a user to submit his application form online for processing by providing his Contact Information, information about the Purchaser (the person who actually purchased Insurance), information about the Insurance policy subscribed to, details of Insurance Office where the policy was submitted and his Placement information along with a valid PIN Number. On acceptance, a GSN is allocated along with a Password to the Associate. Further, the Associate can log on to Associate Personal Webpage to view his Personal Information, Genealogy, Incentive Detail, Downline Detail, Points or Volume accumulated by providing the above GSN No and Password.

Downline Genealogy

An Associate can track his Genealogy by logging in to Associate’s Area and using this option. This option provides a Graphical Representation of an Associate Genealogy along with complete Downline or Genealogy Information viz. GSN/ID No., Date of Joining, Generation/Level, Name of the Associate, Policy Number, Business Volume along with Position or Placement of Associates.

Associate Business Volume

This provision enables an associate to review the Business Centre Placed in his various Generations and the corresponding Business Volumes accumulated.

Associate’s Applications Status

An associate can review the Status of the applications (whether processed or not by Insurance Company) referred and submitted by him using this provision. This list reports ID No./GSN., Date of Submission, Acceptance Status from Insurance Company, Date of Acceptance, and the corresponding Package Amount. The associate can print the individual Applicant’s Personal Information Detail referred by him.

Associate Communication

An Associate can place an Enquiry on the Company from the Message Outbox option. He can refer enquiry to a specific department by selecting the nature of enquiry Sales (Product Information), Accounts (Payment) along with the Information sought or requisite. The concerned department will receive the message and can respond to the associate enquiries easily. Similarly, company can send across Welcome Messages, Commission Messages, Messages about New Products or Services to the associates and they (associates) can in turn read these messages from their inbox.

Associate Commission Information

Associate Commissions are updated after each Payout. An Associate can use this provision to access his Commission Details viz. Sources of Commission, Tax Deductions, Development Charges, Processing Charges, Net Commission Paid and Instrument No. or Cheque No. along with Instrument Date through which the Commission is paid

Renewals

An Associate can submit information about Renewals (Insurance Premiums) requested towards his existing Insurance Policies using this provision.

Search

An associate can search for an ID No. or by Associate Name in his Genealogy using this provision. Further, a Senior Associate can completely access the Associate Area of an associate introduced in his Genealogy.

Associate Preferences

This provision enables an Associate to review and print his Personal Information (as submitted at the time of joining). An associate can also change his Password.

Associate Download Centre

Associates can download Application Forms, Product Brochures etc from the Download Centre.

2. Administrators Web Interface

Business Analysis

This feature enables Office-wise or Service Centre-wise analysis of No of Sales achieved and the corresponding volumes in Rupees.

User Administration

This provision enables users authorized as web administrators to update view and update User Password.

News and Updates

This provision enables administrators to update Corporate News and Update on the Website. Users authorized as Administrators can log on to Administrators Web Interface to add, edit or delete News Items from News and Update Web Page.

Service Centres

Administrators can login to Administrators Web Interface to update List of Service Centres available on Website. The List provides State-wise/Province-wise District/City-wise contact information, which includes Name of the Service Provider, Address and his Contact Number

Meeting and Seminars

Administrators can also update (add, edit or delete) List of Meetings and Seminars organized by the Company to promote their Direct Marketing Campaign available on the Website. The List includes Date, Time, Subject, Name of Speakers and Venue of the Meetings and Seminars organized by the company.

Contact Centre Solution

The Contact Centre Solution is an Interactive Voice Response System designed to provide 24 X 7 Self Service to the Associates registered with the Company. The Associates can call a Universal Telephone Number from a PSTN or a Cell Phone to retrieve his Personalized Information such as Commission, Genealogy etc by logging his ID Number (GSN) and Numeric Password from the Phone itself.

Since, the Solution is based on IVRS technology so it inherits following benefits from the technology itself: -

· Automates customer interactions, allowing live agents to focus on high-value or more complex interactions.

· Smoothes the peaks and valleys of contact center traffic thereby adding some predictability to the mystery of agent staffing

· Allows customers to serve themselves for routine interactions – information dissemination and transaction self-service are applications that are frequently offloaded to IVRs

Since, Associates are your enterprise’s most valuable assets, every interaction experience should be positive, even when it’s not with an agent. IVR technology gives you the opportunity to create a convenience for your associates that could be very must appreciated and enhance the relationship.

Contact Centre integrates with Back Office Automation Database to provide seamless 24x7 Support Services to the registered Associates. The features of Contact Centre are as under: -

An Associate can log on to Contact Centre through any PSTN or Mobile Phone. He can avail the Personalized Services by entering his ID No. and Digital Password from his Phone. The Personalized Services available to the Associates are as under :-

Associate Login

This provision authorizes access to an Associate by accepting a valid Digital Identification No. (GSN No.) and a Digital Password (Numeral).

Associate Incentive

This feature provides the Incentive Information of an authenticated Associate in a particular Payout. An Associate can also get a copy of his/her Incentive Statement by Fax by providing Destination Fax Number.

Associate Business Volume/Sales Volume

This option provides PV/BV/Sales Volume of an Authenticated Associate. User can also get a copy of his Business Volume earned through Fax by providing Destination Fax Number.

Policy Status

This provision enables the Associate to enquire the status of his Insurance Policies viz. Date of Renewal of Policy, Premium Payable etc.

Associate Status

This provision provides Associate Current Status viz. his commission %age level, Designation and Recognition.

Associate Account Balance

An Associate can enquire his current account balance using this option.

Associate Complaints

An Associate can record a complaint with the Contact Centre. The system generates a Complaint ID and generates an SMS alert for the Administrator on confirmation.

Meetings and Seminars

Company can provide information about various Meetings and Seminars viz. Date, Venue, Time and Speaker. An Associate can get a copy of schedule by fax by providing destination Fax Number.

Company Information, Products and Services and Marketing Plan

The Contact Centre can also orate information about company, products and services and can also deliver Marketing Plan to the Associates.

News and Updates

An Associate can listen to Pre-recorded News and Updates using this option. Company can provide information about New Product Updates and Releases.

Associate Business Center Solution

The Associate Business Centre Solution features a comprehensive Unified Messaging Solution designed to communicate with Associates anytime, anywhere and through any device. The Associate Business Centre is capable of broadcasting huge volume of Email, SMS, Fax and Voice messages almost instantly. DBC is a comprehensive Customer Relationship Management (CRM) tool as it looks into quick dissemination of information related to Associates, which matters to them the most viz. Commission information, Genealogy information, Sales or Business Volume information and so on. It also enhances the Staff Productivity as it automates routine communication with Associates such as Welcome Message, Renewal Message, Seasonal Greetings, Birth Day Greetings or even Anniversary Greetings.

DBC comes with an enhanced Address Book, inbound and outbound Voice, Fax, SMS and Email Messaging and a Query Manager. The Associate Business Center features both Alerts/Notifications and On Demand Messaging as described below: -

1. Alerts or Notifications

Notifications or Alerts are pre-designed messages, which can be broadcasted in the form of Voice, SMS, Fax or Email to the Associates as per his preferences: -

Welcome Message

A Welcome message is transmitted to an Associate when the Associate Application Form is processed successfully. The Welcome Message provides the GSN/ID Number and Password of the Associate on his Mobile Phone, Email Account, Fax Machine or PSTN as per his personal preference.

Dispatch Message

A Dispatch Message provides the Dispatch Information viz. Consignment Number, Consignment Date, Name of the Courier Company and Local Contact Number of the Courier Company of the Welcome Package, Associate Kit or Products to the Associate.

Sales or Business Volume

This message is delivered at the end of every week. It defines the Points Value or Business Volume or Sales Volume accumulated by an Associate or his Downline since last Payout.

Commission Message

Associate immediately receives this message when his Commission Cheque is generated. The message provides Commission Amount, Cheque No. and Cheque Date to the Associate.

Rewards and Recognition Message

This message is transmitted to the Associate when he achieves a Reward or Recognition viz. Group Leader, Manager etc.

Renewal Message

This message is transmitted to provide Renewal Status of the Policy subscribed by the Associate

Greetings

The system also generates Birthday/Anniversary/Festival Greeting Messages and broadcasts it to the Associate.

Meetings and Seminars Invitations

This message informs the Venue, Date and Time of various Meetings and Seminars sponsored by the company nearby his registered address.

News and Updates

Custom messages can be broadcasted to all the Associates together about new Product or Services releases or Company Policies or any News or Updates.

2. Messaging On Demand

This service is provided to an Associate purely on his Demand, for instance an Associate can access his commission detail by sending a designated Code, ID No. and Password as SMS to the Business Center. The Business Center responds by providing relevant information to the valid user.

Associate Commission by Fax or SMS

An Associate can get Commission Statement by Fax or Commission Details by SMS using this provision.

Associate Genealogy by Fax

This provision generates graphical genealogy detail or Downline detail by Fax.

Associate Price List by Fax

An Associate can receive Associate Price List of Products by Fax.